August 20-21, 2011

Nevada Exhibition Center
Grand Sierra Resort

Reno, Nevada

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EXHIBITOR INFORMATION

(Preliminary Information, Subject to Change)

If you offer a product or service for consumers or businesses related to… 

  • Health & Fitness

  • Natural Products

  • Healthy Foods

  • Green Living

 … then you need to exhibit at Healthy Living Expo West! 

Don’t miss this opportunity to meet thousands of eager buyers in one place during this exciting two-day show that is the only one of its kind in the region!  Because the show is open to both the trade and the general public, you can actually sell your products directly to consumers if you wish. Or use the show as an opportunity to demonstrate products and services, give out samples and literature, or make business and consumer contacts.

Book early & save!  Exhibit space rates are surprisingly affordable. Plus, get an Early Bird Discount -- Save $100 if you book before June 1st. 

Location & Dates

Healthy Living Expo West will be held on August 20th & 21st, 2011 at the Nevada Exhibition Center. This 44,000 square foot exhibit hall is located on the lower level of the Grand Sierra Resort & Convention Center in Reno, Nevada.

Promotion

Healthy Living Expo West will be widely publicized and advertised on Radio, Television, Magazines, Newspapers and Billboards to attract thousands of consumers and business owners from throughout the region to attend the show.

Exhibitors will have the opportunity to cross-promote the show along with their products and services with reciprocal web links on the Expo web site at no extra charge. Contact us for details. Also, exhibitors will receive a free listing in the Show Guide, to be published by Healthy Beginnings Magazine, which is distributed throughout the region.

Show Schedule

Exhibitor Set-Up

Exhibit Hours
 

Exhibitor Move-Out

12:00 Noon to 8:00 pm, Friday, August 19

10:00 am to 6:00 pm, Saturday, August 20
10:00 am to 4:00 pm, Sunday, August 21

4:00 pm to 8:00 pm, Sunday, August 21

Note: Hall will open at 8:00 am on Saturday for exhibitors only. Exhibitors should have their booth completely set up before the show opens at 10 am. Tear-down should not begin until the show closes at 4 pm on Sunday.

Ticket Sales and Show Passes

Admission is only $5 per person. Public ticket sales begin a half hour before the show opens each day.

Exhibitors will be given 4 Exhibitor Passes, 10 Free VIP Passes, and 25 “Two-for-One” Discount Coupons. Only persons with Exhibitor Passes will be allowed in the exhibit hall during Set-Up and
Move-Out.

Booth Sizes and Rates

Book early and save! You save $100 if your reservation and deposit are received before 6/1/11. Booths will be assigned on a first-come, first-served basis, so book early to get the best space available!

View the FLOOR PLAN (JPEG)

Note: All booth rental fees include a complete basic furnishings package, with draped table, chairs, wastebasket, sign and carpet. For details, see the Furnishings section below.

Standard In-Line Booths are 8-feet deep and 10-feet wide. In-Line booths are available in multiples of 10-foot widths (8x10, 8x20, 8x30, etc). Standard In-Line booth rental fees are $695 each.

Premium Spaces are corner spots that face the front row and entrance area (marked with * on the floorplan.) Add $100 to the booth rental fee for each premium space.

Walk-Thru Booths include 2 or 3 booths from one row plus the corresponding booths from the row behind, as well as the 2-foot space between the rows, resulting in an 18-foot depth, exposing your booth to two aisles. (For example, a 4-unit Walk-Thru booth would be 20' wide and 18’ deep.) Add $50 per unit for a Walk-Thru booth (ie $200 premium for a 4-unit Walk-Thru). Note: A Walk-Thru booth may include a 2-foot column.

Furnishings

Each 8’ x 10’ booth rental package includes the following:

  • One 6’ x 3’ draped table
  • Two chairs
  • One wastebasket
  • One 7” x 44” ID Sign printed with company name & booth number
  • Pipe and drape, 8’ high back wall, 3’ high side walls
  • Standard room carpet (see below)

Note: The entire exhibit hall is carpeted in a multi-colored patterned carpet, so it is not necessary to rent carpet for your booth unless you require a special solid color carpet.

If you need additional furnishings or labor, they will be available from Freeman Decorating, who will send you an exhibitor packet outlining your options. Electricity is not included in the booth price but may be obtained from Freeman. To contact Freeman for an estimate, call (775) 355-4600 and ask for Dorothy Orsburn.

Reserving Booth Space

Read the Terms & Conditions, then submit an Exhibitor Application Form to reserve your booth space today!  To print out the forms, click on the links below. (Adobe Acrobat Reader is required to view and print the PDF files.)  

TERMS & CONDITIONS (HTML)

EXHIBITOR APPLICATION FORM (PDF)

FLOOR PLAN (PDF)

For applications received before 5/1/11, a 50% deposit is required with the application, and the balance is due by 6/1/11. Reservations received after 5/1/11 require a payment of 100% of the fee with the application.

Book/Media Signings and Speakers

To improve traffic flow, a special area will be provided for signing books, DVD’s, CD’s, etc., and for speakers.  If you would like to reserve a time for a signing or speaker, please contact the Expo staff as soon as possible to make arrangements.

Hotel Accommodations

A special discounted room rate will be available at the Grand Sierra Resort for Expo exhibitors and attendees. To get this rate, call the Grand Sierra Resort at 800-501-2651 before July 20, 2011 and tell them you are attending Healthy Living Expo West. Special room rates are based on availability, so book early! (Note: An early departure fee may apply if you leave early, so if your departure date changes, notify the hotel prior to check-in.)

The hotel offers free parking and a free airport shuttle bus. The exhibit hall is conveniently located on the lower level of the hotel property.

Selling and Permits

Because the Expo is open to both the trade and the public, it’s not only a great opportunity to show your products and services, and get your message to thousands of people -- face to face -- but it’s also a great chance to make money! Give demonstrations, hand out samples…or SELL your products directly at the show. The choice is yours!

If you plan to make retail sales at the show, we can facilitate getting a temporary Reno business license and Nevada sales tax ID if you don’t already have them. You will be required to report all retail sales before you leave the show on a form that will provided to all exhibitors. It is the responsibility of each exhibitor to pay applicable sales tax on retail sales before leaving the show.

Pre-packaged samples can be distributed at the show, but if you will be preparing food, notify us in advance, as permits from the health department and fire marshal may be required.

If you have any questions, contact us at (775) 345-1500, or email healthylivingexpowest@yahoo.com.